Notice of Health Information Practices

Radiation Oncology Centers of Nevada (ROCNV) is committed to complete compliance with all state and Federal Guidelines with HIPAA. We maintain the privacy and confidentiality of information entrusted to us beyond the legal and ethical standards.


Understanding your Health Record/Information

Each time you visit ROCNV, a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information, often referred to as your health or medical record, serves as a:

  • Basis for planning your care and treatment
  • Means of communication among many health professionals who contribute to your care
  • Legal document describing the care your received
  • Means by which you or a third-party payer can verify that services billed were actually provided
  • A tool in educating health professionals
  • A source of data for medical research
  • A source of information for public health officials charged with improving the health of this state and the nation
  • A source of data for our planning and marketing
  • A took with which we can assess and continually work to improve the care we render and the outcomes we achieve.

Understanding of what is in your record and how your health information is used to help you to:

  • Ensure its accuracy
  • Better understand who, what, when, where, and why others may access your health information, and
  • Make more informed decisions when authorizing disclosure to others.

Your Health Information Rights

Although your health record is the physical property of ROCNV, the information belongs to you. You have the right to:

  • Obtain a paper copy of this notice of information practices upon your request
  • Inspect and copy your health record as provided in 45 CFR 164.524
  • Amend your health record as provided in 45 CFR 164.528
  • Obtain an accounting of disclosures of your health information as provided in 45 CFR 164.528
  • Request communications of your health information by alternative means or at alternative locations.
  • Request a restriction on certain uses and disclosures of your information as provided by 45 CFR 164.522 and
  • Revoke your authorization to use or disclose information except to the extent that action has already been taken.

If you would like to access or amend your records the request must be submitted in writing. You may access the forms on our website or come into any one of our offices. When submitting the completed form, please provide a copy of a valid photo ID to ensure your privacy and identification. Your request will be forwarded to the Privacy Officer who will act on the request within 5 days.


Our Responsibilities

ROCNV is required to:

  • Maintain the privacy of your health information
  • Provide you with a notice as to our legal duties and privacy practices with respect to information we collect and maintain about you
  • Abide by the terms of this notice
  • Notify you if we are unable to agree to a requested restriction, and
  • Accommodate reasonable requests you may have to communicate health information by alternative means or at alternative locations.

We reserve the right to change our policies and practices concerning the privacy of your medical information we already have about you as well as any information we receive in the future. Should our information practices change, we will post a copy of the revised notice in our front lobby at each of our locations. The notice will contact on the first page, the current effective date.

We will not use or disclose your health information without your authorization, except at described in this notice. We will also discontinue using or disclosing your health information after we have received written revocation of authorization according to the procedures included in the authorization.

For More Information or to Report a Problem

If you have questions and would like additional information, you may contact our Practice Privacy Officer, Pam Artler, at 702-463-9100. All complaints must be submitted in writing to Pam Artler c/o ROCNV, 624 S Tonopah Drive, Las Vegas, NV 89106.

If you believe your privacy or security rights have been violated, you can file a complaint with ROCNV’s Privacy Officer or with the Office for Civil Rights, Dept of Health and Human Services, 90 7th St, San Francisco, CA 94103 or on the website www.hhs.gov/ocr/office/file/index.html. There will be no retaliation for filing a complaint with the Privacy Officer or the Office for Civil Rights, US Dept of Health and Human Services.


Examples of Disclosures for Treatment, Payment, and Health Operations

We will use your health information for treatment.

For example: Information obtained by a nurse, physician, or other member of your health care team will be recorded in your record and used to determine the course of treatment that should work best for you. Your physician will document in your record his or her expectations of the members of your health care team. In that way, the physician will know how you are responding to treatment.

We will also provide your physician or a subsequent health care provider with copies of various reports or radiology images that should assist him or her in treating you once you are discharged from this facility.

We will use your health information for payment.

For example: A bill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures, and supplies used.

For example: Members of the medical staff, the risk or quality improvement manager, or members of quality improvement team may use information in your health record to assess the care and outcomes in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the health care and service we provide.

Appointment Reminders

We may use and disclose medical information to contact you as a reminder that you have an appointment for treatment or medical care. ROCNV may leave a message on my answering machine and or with a third party regarding limited protected health information, pending appointments, and the time and place of scheduled appointments, or other healthcare related communications.

Business Associates

There are some services provided in our organization through contracts with Business Associates. Examples include diagnostic services, and certain laboratory tests. When these services are contracted, me may disclose your health information to our Business Associates so that it can perform the job we’ve asked it to do and bill you or your third-party payer for services rendered.

To protect your health information, however, we require the business associate to appropriately safeguard your information.

Notification

We may use or disclose information to notify or assist in notifying a family member, personal representative, or another person responsible for your care, your location, and general condition.

Communication with family

Health professionals, using their best judgment, may disclose to a family member, other relative, close personal friend, or any other person you identify, health information relevant to that person’s involvement in your care or payment related to your care.

Research

We may disclose information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your health information.

Coroners, Medical Examiners, and Funeral Directors

We may disclose health information to such entities consistent with applicable law to carry out their duties.

Organ procurement organization

Consistent with applicable law, we may disclose health information to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of organs for the purpose of tissue donation and transplant.

Marketing

We may contact you to provide appointment reminders or information about treatment alternatives or other health related benefits and services that may be of interest to you.

Public Health

ROCNV may disclose PHI as required to a health oversight agency for oversight activities authorized by law, including but not limited to audits, civil, administrative or criminal investigations; and licensure or disciplinary action.

Military and Veterans

If you are a member of the armed forces, we may release medical information about you as required by military command authorities.

Workers Compensation

We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.

Food and Drug Administration (FDA)

We may disclose to the FDA health information relative to adverse events with regards to food, supplements, product and product defects or post marketing surveillance information to enable product recalls, repairs or replacement.

Judicial Proceedings

ROCNV may disclose PHI to comply with a court order, a court ordered subpoena, or a grand jury subpoena. These disclosures will be limited to the minimum necessary standard.

Correctional institution

Should you be an inmate of a correctional institution, we may disclose to the institution or agents there of health information necessary for your health and the health and safety of others.

Law Enforcement

ROCNV may disclose PHI about an individual when we reasonably believe the individual to be a victim of abuse, neglect, or domestic violence and the provider of care, using his/her professional judgment, believes this disclosure is necessary to prevent serious harm to the individual or to other potential victims. ROCNV may also disclose PHI if the disclosure is required necessary by law and the disclosure is limited to the minimum necessary standard or the individual consents to the disclosure. Such disclosures may be made to a government authority authorized by law to receive such reports (including a social service or protective services agency).

ROCNV may use or disclose PHI in response to a law enforcement official’s request for the purpose of identifying or locating a suspect, fugitive, material witness, or missing person, provided that the disclosed information is limited to: Name and address, date and place of birth, social security number, ABO blood type and Rh factor, type of injury, date and time of treatment, date and time of death, if applicable, and a description of distinguishing characteristics, including height, weight, gender, race, hair and eye color, presence or absence of facial hair, scars and tattoos.

Federal law makes a provision for your health information to be released to an appropriate oversight agency, public health authority, or attorney, provided that a work force or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are potentially endangering one or more patients, workers, or the public.

Effective 10/2011